Poster Presentation Guidelines


All poster sessions will take place in the Exhibit Hall of the Washington State Convention Center.

If your presentation appears in a poster session, you will want to take note of the following:

  • Each horizontal poster board measures 4 ft (height, top to bottom) x 8 ft (width, right to left), (121 cm x 243 cm) and has two sides (front and back). Your poster must be designed to fit within the confines of a 43″ high x 91″ wide poster board, and consist of materials that can be mounted easily with push pins. Click here for a poster board image as a reference.
  • Each presentation is assigned to one side of the board.
  • Invited poster presenters will have two posters board sides available if confirmed by July 18.
  • Please display the presentation ID prominently in the title area of the poster.
  • Your poster must correspond to the title and content of the abstract you submitted.
  • Posters should be designed for clear viewing from a distance of beyond 3′ so that they can be viewed by a number of people at the same time.  To ensure visual effectiveness of your poster, use large lettering and a minimum of text. Use of color can visually enhance your poster.
  • Poster presenters are expected to arrange their material on poster boards before the session starts. Presenters may bring pre-prints or handouts and make them available on the poster board.
  • There are no parallel oral sessions during the poster sessions.
  • Only papers that are presented at ASC 2018 may be considered for publication. For posters, the word “presented” means that an author must be present during the entire session and available for discussion. Attendance will be taken by the session chairs; if an author cannot be located, the paper written from this poster will not be considered for publication in the special conference issue of the IEEE Transactions on Applied Superconductivity (TAS).
  • Authors will be permitted to view other posters in the nearby area where posters of similar topic are clustered. Please keep in mind that authors are expected to be available for attendees.
  • If you have more than one poster and they are not side by side, then you need to spread your time over all poster presentations. Please note on the poster board your other location(s) and the time you expect to be present. Please also inform the session chair(s).
  • It is NOT acceptable to merely post a copy of your paper. Such papers will be marked as a “no-show” presentation.

Please note that ASC 2018 accepts no responsibility for material that may be left behind, lost, stolen, or damaged.

If you need to make changes or withdraw your abstract from the program BEFORE the Conference, please contact Centennial Conferences via e-mail. If you need to make changes or withdraw your presentation from the program ON-SITE at the Conference, please advise the staff in the Publications Office (Room 619). Please be sure to provide your presentation ID number (e.g. 2EPo1A-01, 3LPo1D-02, 4MPo1D-04, etc.) on any correspondence.

Authors will be notified of their specific presentation day/date/time assignment and are asked to setup/dismantle their posters based on the following schedule:

Day Setup Session Tear Down
Monday, October 29, 2018 1:00 p.m. – 2:00 p.m. 2:00 p.m. – 4:00 p.m. 6:30 p.m. – 8:30 p.m.
Tuesday, October 30, 2018 7:00 a.m. – 8:45 a.m.
12:30 p.m. – 1:30 p.m.
8:45 a.m. – 10:45 a.m.
1:30 p.m.  – 3:30 p.m.
10:45 a.m. – 12:30 p.m.
3:30 p.m. – 4:00 p.m.
Wednesday, October 31, 2018 7:00 a.m. – 10:00 a.m.
12:30 p.m. – 1:30 p.m.
10:00 a.m. – 12:00 p.m.
1:30 p.m. – 3:30 p.m.
12:00 p.m. – 12:30 p.m.
3:30 p.m. – 4:00 p.m.
Thursday, November 1, 2018 7:00 a.m. – 9:45 a.m. 9:45 a.m. – 11:45 a.m. 11:45 a.m. – 12:30 p.m.