Presentation Information

ASC will modify the presentation information page once a virtual conference platform is selected.

All plenary, oral and poster sessions will take place at the Tampa Convention Center.

Terms and Conditions

  • Presenters agree to abide by policies for Abstract Changes, Corrections and Withdrawal.
  • All presentations must be in English. Detailed Oral Presentation and Poster Presentation guidelines are listed below.
  • Any author presenting at ASC 2020 must be a registered participant of the Conference.
  • Presenters agree that the accepted abstract and any supplemental material uploaded by the presenter may be published and available to the public via the ASC 2020 Itinerary Planner, which is accessible via mobile devices and the Internet.
  • Only material that corresponds to the listing in the published program may be submitted for presentation. Presentation management staff will be instructed to block submission of material different from that given in the published program.
  • Presentation management staff is not responsible for presentation content or facilitating changes or corrections.
  • Presentations will be given using the computers provided by the Conference. Presenters’ personal computers cannot be used.
  • Using removable media (USB drives) is prohibited on the computers in oral session rooms. Saving data to and from them is not possible.
  • Files transferred to the session computers cannot be copied by anyone and will be deleted after the Conference. **New** Presenters now have an opportunity to upload supplemental material to make this available to you. Anyone wishing to receive a copy of the slides should contact the presenter, not ASC, or check whether a supplementary presentation file has been uploaded.

Abstract Changes, Corrections, and Withdrawal

  • Publication of the program occurs on November 20, 2020. No changes to title or content will be allowed after this date. 
  • Changes to your accepted entry in the program must be submitted to the conference management and approved by the Program Chair before November 20, 2020.
  • Minor corrections (e.g. spelling errors) to your accepted entry in the program must be submitted to the conference management and approved by the Program Chair and will be accepted until December 28, 2020.
  • After December 28, only requests to withdraw the presentation and changes to the presenting author will be considered for accommodation.
  • Changes to the presenting author can only be requested by the abstract submitter (usually the corresponding author).
  • If you need to withdraw your abstract:
    • BEFORE the Conference, please contact Centennial Conferences via e-mail. Please include the reason for withdrawing and give your Abstract Control Number or Presentation ID in the e-mail subject line.
    • ON-SITE at the Conference, please advise the staff in the Publications Office (Room 9).

Manuscript Consideration

  • Authors are invited to submit a manuscript to the special conference issue of the IEEE Transactions on Applied Superconductivity (TAS). Manuscript submission is not a requirement of making a presentation at the conference.
  • Presentation of your work at the day, time, and location indicated in the published ASC 2020 program is required for a manuscript to be considered for peer review. Only papers that are presented at ASC 2020 may be considered for publication. For posters, the word “presented” means that an author must be present in the poster session during the entire session and available for discussion. If the presenter must step away from the poster they should leave a note providing a return time at their poster. Attendance will be taken by the session moderators; if an author cannot be located, the poster will not qualify as being presented at the conference and thus the corresponding manuscript will not be considered for peer review for the IEEE TAS Special Issue.

Detailed Oral Presentation Guidelines


  • Presenters are required to submit an electronic version of their talk at least one day prior to their presentation. The location for talk submission is the Presentation Upload Room (Room 8) at the Tampa Convention Center. Files are reviewed, scanned for viruses and loaded onto the appropriate computers in the session rooms.
  • Presentation files should be submitted by the presenter identified in the published program. The purpose of this requirement is to ensure that the presenter personally reviews the presentation to be given on the computer and hardware used in the presentation rooms. Submission by a co-author is strongly discouraged but will be accommodated under dire circumstances.
  • **NEW** Supplementary material may be uploaded to Abstract Central (the conference program software). Material may include the presentation slides as well as other information. Instructions will be provided at a later date.

Presentation Guidelines and Format

  • Presentations must be submitted in Microsoft Power Point 2016 or PDF format. Acceptable media include CD and USB flash drive.
  • The presentation computers are Windows laptops. Apple OS computers will not be used in any of the session rooms. Authors must ensure their presentations operate correctly using Microsoft Office 2016 or Adobe Acrobat in the Windows environment.
  • All session rooms are equipped with an LCD projector, computer, microphones, laser pointer, timer and screen. The laptops in the oral session rooms are not equipped to accommodate audio sound.
  • Session rooms and plenary halls will have projection for 16:9 aspect ratio. Please ensure your slides are prepared in this format.
  • Important: Include fonts in your PowerPoint file when saving it. Click here for instructions.
  • Contributed presentations are 15 minutes; arrange your talk so that your presentation lasts 12 – 13 minutes with 2 – 3 minutes available for questions.
  • Invited presentations are 30 minutes; arrange your talk so that your presentation lasts 25 minutes with 5 minutes available for questions.
  • Arrive a few minutes before the session and introduce yourself to the session moderators before the start of the session.
  • There will be no rearrangement of papers within an oral session to accommodate absences or cancellations. The time assigned to an oral presentation within the oral session is fixed.

Presentation Upload Room (Room 8) – Hours of Operation

  Sunday, January 3, 2021 7:00 a.m. – 7:00 p.m.
  Monday, January 4, 2021 7:00 a.m. – 5:00 p.m.
  Tuesday, January 5, 2021 7:00 a.m. – 6:30 p.m.
  Wednesday, January 6, 2021 7:00 a.m. – 6:30 p.m.
  Thursday, January 7, 2021 7:00 a.m. – 2:30 p.m.

Detailed Poster Presentation Guidelines

Presentation Guidelines

  • **NEW** Supplementary material may be uploaded to Abstract Central (the conference program software). Material may include a synopsis of the poster as well as other information. Instructions will be provided at a later date.
  • Each horizontal poster board measures 4 ft (height, top to bottom) x 8 ft (width, right to left), (121 cm x 243 cm) and has two sides (front and back). Your poster must be designed to fit within the confines of a 43″ (109 cm) high x 91″ (231 cm) wide poster board, and consist of materials that can be mounted easily with push pins. Click here for a poster board image as a reference.
  • Each presentation is assigned to one side of the board.
  • Poster boards will be numbered as follows: E1 – E60 for Electronics, M1 – M50 for Materials, and L1 – L120 for Large Scale. The designated poster board number will be added to each poster presentation ID in brackets closer to the conference and presenting authors will be notified when the assignments have been made. Click here for the floor plan with the poster board layout and assigned poster board numbers.
  • Please display the presentation ID prominently in the title area of the poster.
  • Your poster must correspond to the title and content of the abstract you submitted.
  • Posters should be designed for clear viewing from a distance of beyond 3 feet (~ 1 meter) so that they can be viewed by a number of people at the same time. To ensure visual effectiveness of your poster, use large lettering and a minimum of text. Use of color can visually enhance your poster. Plan your poster to be in logical sequence, i.e. introduction, study design and methods, data collected, conclusion.
  • Poster presenters are expected to arrange their material on poster boards before the session starts. Presenters may bring pre-prints or handouts and make them available on the poster board.
  • There are no parallel oral sessions during the poster sessions.
  • Authors will be permitted to view other posters in the nearby area where posters of similar topic are clustered. Please keep in mind that authors are expected to be available for attendees.
  • If you have more than one poster and they are not side by side, then you need to spread your time over all poster presentations. Please note on the poster board your other location(s) and the time you expect to be present. Please also inform the session chair(s).
  • It is NOT acceptable to merely post a copy of your paper. Such presentations will be marked as a “no-show” presentation.

ASC 2020* logo for postersdownload here.

Please note that ASC 2020 accepts no responsibility for material that may be left behind, lost, stolen, or damaged.

Poster Setup & Dismantle Times

Authors will be notified of their specific presentation day/date/time assignment and are asked to setup/dismantle their posters based on the following schedule:

Day Setup Session Tear Down
Monday, January 4, 2021 7:00 a.m. – 10:00 a.m. 10:00 a.m. – 12:00 p.m. 12:00 p.m. – 1:00 p.m.
Monday, January 4, 2021 1:00 p.m. – 2:00 p.m. 2:00 p.m. – 4:00 p.m. immediately following the session
Monday, January 4, 2021 4:00 p.m. – 4:30 p.m. 4:30 p.m. – 6:30 p.m. immediately following the session
Tuesday, January 5, 2021 7:00 a.m. – 8:45 a.m.
12:30 p.m. – 1:45 p.m.
8:45 a.m. – 10:45 a.m.
1:45 p.m.  – 3:45 p.m.
10:45 a.m. – 12:30 p.m.
6:30 p.m. – 8:00 p.m.
Wednesday, January 6, 2021 7:00 a.m. – 9:00 a.m. 9:00 a.m. – 11:00 a.m. immediately following the session

A good poster attracts audience by its lay-out, its intentions and to a lesser extent by its technical content. In addition, enthusiasm and inviting attitude displayed by the presenter are key for any poster presentation.

Recommendations for Presentation Clarity

  • A concise and to-the-point title.
  • Organized to guide the observer through information in a logical order.
  • Provides the motivation, objectives and approach of the research.
  • Summarizes the key results and highlights the impact of the work.
  • Proper use of colors, graphics, figures, text and white space.
  • Moderate use of long text blocks.
  • Proper text scaling for comfortable viewing from a distance of about 3 feet (~ 1 meter).
  • Efficient use of graphics to convey complex information.

Recommendations for Technical Merit

  • The work presented is novel (e.g., novel material, novel device, novel conversion mechanism, novel theoretical approach, novel characterization method, etc.).
  • Systematic analysis conducted to arrive at results.
  • Conclusions supported by the data.